Privacy Policy
Libra Ledger Bookkeeping Services
Effective Date: [Insert Date]
Libra Ledger Bookkeeping Services (“Libra Ledger,” “we,” “us,” or “our”) is committed to protecting the privacy, confidentiality, and security of personal and business information entrusted to us by our clients. This Privacy Policy outlines how we collect, use, disclose, and protect information in compliance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
1. Industries We Serve
This Privacy Policy applies to clients across the following industries:
Medical & Health Professionals (Clinics, Dentists, Therapists)
Real Estate Professionals (Agents, Investors, Property Managers)
Construction & Trades (Contractors, Renovators, Subcontractors)
Transportation & Logistics (Courier, Trucking, Delivery Services)
Hospitality (Restaurants, Cafés, Catering Businesses)
Consultants, Coaches, and Freelancers
Other small and medium-sized businesses across Canada
2. Information We Collect
Depending on the nature of services provided, we may collect:
a) Personal Information
Client name and contact details
Business ownership or authorized representative information
b) Business & Financial Information
Accounting records, invoices, and receipts
Bank statements and transaction data
Payroll and contractor payment records
Tax filings and CRA-related documents
c) Industry-Specific Information
Medical & Health Professionals: Financial and billing data only (no patient medical records)
Real Estate: Rental income, commission statements, trust account summaries
Construction & Trades: Job costing, subcontractor payments, WSIB and HST data
Transportation & Logistics: Fuel expenses, mileage records, fleet-related costs
Hospitality: POS sales reports, supplier invoices, payroll summaries
Consultants & Freelancers: Income tracking, expense categorization, tax preparation data
Libra Ledger does not collect patient health records or confidential client files unrelated to bookkeeping.
3. How We Use Your Information
We use information strictly to:
Deliver bookkeeping, accounting, and advisory services
Maintain accurate and compliant financial records
Prepare reports and summaries for business decision-making
Comply with CRA, WSIB, payroll, and regulatory requirements
Communicate with clients regarding services and inquiries
We do not sell, trade, or rent personal or business information.
4. Consent
By engaging Libra Ledger’s services or submitting information through our website, you consent to the collection, use, and disclosure of information as outlined in this policy. Consent may be withdrawn at any time, subject to legal, regulatory, and contractual obligations.
5. Information Sharing & Disclosure
Information may be disclosed only when necessary:
To cloud accounting, payroll, or tax software platforms authorized by the client
To regulatory authorities (CRA, WSIB) as required by law
To professional advisors with client authorization
All third parties are required to adhere to strict confidentiality and data protection standards.
6. Data Security
Libra Ledger takes reasonable and appropriate measures to safeguard information, including:
Secure cloud-based accounting platforms
Limited access controls and authentication measures
Confidentiality agreements with staff and contractors
7. Data Retention
Client information is retained only as long as required to:
Provide agreed-upon services
Meet CRA, tax, and legal record-keeping requirements
Data is securely deleted or destroyed once retention obligations are met.
8. Access & Corrections
Clients may request:
Access to their personal or business information
Corrections to inaccurate or incomplete records
Requests can be made by contacting us directly.
9. Website Cookies & Analytics
Our website may use cookies and analytics tools to improve user experience and performance. Cookie settings can be managed through your web browser.
10. Third-Party Websites
Our website may contain links to third-party websites. Libra Ledger is not responsible for the privacy practices of external sites.
11. Policy Updates
This Privacy Policy may be updated periodically. Any changes will be posted on this page with an updated effective date.
12. Contact Information
For privacy-related questions or requests, please contact:
Libra Ledger Bookkeeping Services
Toronto, Ontario, Canada
Email: info@libraledger.ca
Phone: 416-732-1559
